Powerpoint file size is huge

Another method to reduce the picture size in a PowerPoint file is to compress the picture. You can compress images in PowerPoint one at a time or all at once.

To compress all the images in the PowerPoint file, you need to:. Step 1 : Click File from the top toolbar and select Save As. Then select the folder where you want to save the compressed file.

Step 2 : Click the Tools option which is next to Save button. In the pop-up menu, select Compress Pictures. Then click OK to confirm that you want to compress pictures in PowerPoint. If you want to compress a specific picture, you just need to select the picture in PowerPoint. Then click Format from the top toolbar and select Compress Pictures. Microsoft Office stores your personal information and hidden properties of your PowerPoint file, such as the author name, document properties, etc.

Remove them could also help you to reduce file size in PowerPoint. Here are the detailed steps. Step 2 : Click Check for Issues. In the pop-up menu, select Inspect Document. Then click Inspect. Then save the file and it should be smaller. This could also help you when you need to prevent others from viewing your personal information for confidentiality. PowerPoint allows you to save the thumbnail image so that you can preview the file when you search it in File Explorer.

It is a useful feature to help you find the PowerPoint file you want quickly when there are many files with similar names, but this could increase the PowerPoint file size. Step 2 : On the right-hand side, click Properties and select Advanced Properties. Step 3 : In the pop-up window, switch to Summary tab. Then uncheck the option Save preview picture. Step 4 : Click OK to save the changes. Then save the PowerPoint file. In my case, the file size is reduced by 10KB for me after I disable the thumbnail preview feature.

Note that you can also compress images in this process. Just click on the tool button at the bottom of the dialogue box. Thus you can save files as pdf as well as compress images if necessary. If the file is already saved in any other format, you can easily convert them to pdf. The PPT compressor tools discussed later in this article also offer a pdf conversion facility. You can choose the one that suits you and convert it easily, thanks to its super user-friendly interface.

High-resolution images and videos may not be the only reason behind the big file size. Hidden images and graphics in the master view section can also contribute to this cause. If you forget to clean unnecessary files from notes master views before saving your file, the final file size can be unnecessarily huge.

Check for any unnecessary graphics and pictures and remove them. You can ignore any default PowerPoint templates as their impact on your file size is minuscule. This feature lets you modify your PowerPoint slides easily without any hassle.

The only thing they do is increase the file size and nothing else. So removing any unused images from the slide master can decrease the file size. Look out for unused pictures or media files and delete them. This will help you reduce file sizes without making any major changes to your PowerPoint presentation. Embedding anything, graphics, videos, or even fonts shall increase the file size.

If you need to share the PowerPoint file with anyone, there is no way other than directly embedding these kinds of stuff into your file. However for your personal use or any presentation always you can opt to not embed fonts. This will save a lot of space in your device. Because doing so might cause the image to lose compression. Also, you can link them to the file instead of adding them to the file to reduce size.

A common problem that users often face is pdf files increasing in size contrary to what we want to do. This issue is prevalent in the Mac operating system. Sometimes file size increases up to 7 times. This is a very frustrating problem for mac users. One of the explanations of this problem is that ppt files are zip files that are compressed by default. When converted to pdf, the file loses compression resulting in a large file size.

Another explanation is that this can sometimes occur due to embedded fonts. Files that include embedded fonts rather than linked fonts increase in size after conversion to pdf. Overall compressing ppt files is always better than removing contents. There are plenty of ppt compressors available. WeCompress is one of the highest-rated PPT compressors out there. It is online and free. Besides PPT compression, they also offer other large varieties of file compression services.

They are free without any advertisement or any other terms and conditions. Wecompress is serving over two million customers worldwide for more than a decade.

This shows their dedication and enthusiasm toward their job. You can try them anytime as they are always free. Smallpdf is an online compression tool provider from Switzerland. They offer a free limit of 5 GB which is more than enough for pdf files. They also have a conversion, editing, split, and merge tools available for their customers.

Smallpdf has visitors from every country in the world and this is not an exaggeration. This may be the reason they offer their service in 24 languages for the convenience of every user.

That may not necessarily work for some of you. Cloudpresso is another online ppt compressing tool that provides fast and reliable service. Its user interface is simple and easy. You just need to upload the file and click to convert. Cloudpresso uses state of the art compression technology that retains the original quality while reducing the size to a noticeable extent.

If you were to pick one of the above 3 tools, my favorite option would be WeCompress. By now, you have surely realised that there are a number of ways in which you can compress the file size of a PowerPoint presentation.

If that is not enough, let me share with you some of the issues of having a PowerPoint file with a large size and hopefully motivate you to compress your files going forward. Large-sized PowerPoint files can be frustrating for anyone. Under Compression options , do either of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

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